Copying and Pasting Text, Files or Folders
This post is divided into two parts – Copy and Paste
Text can be selected using the mouse in various ways which makes the text become highlighted (this is an example of highlighted text).
Why Highlight text?
- the highlighted text can be copied and pasted to another part of the document or between one application and another or copy and move files and directories from one location to another.
- Changes can be made to text that is highlighted and changes made will apply to all that highlighted text. (EG – change text to Bold, Italic, Underlined or from lower case to upper case etc)
Any amount of text may be selected from a character, a word, a line, a paragraph, a page or even a whole document. To select any amount of text, drag the cursor I-beam across the required text. Dragging means to hold down the left mouse button whilst moving the I-bar across text.
One of the handiest functions on computers is learning the shortcuts to copy and paste text quickly and easily. Keyboard shortcuts make the going easier, rather than taking the longer method of menu navigation (Edit and from the Drop Down menu > Copy) or right clicking after highlighting text and clicking on Copy in the menu that comes up. The shortcuts in Windows-style keyboards use the Control (Ctrl) key in combination with the 'C' key to copy.
To begin, place the cursor (I beam) at the beginning of the text you wish to copy, then hold down the left mouse button and drag the cursor across the text to highlight it. You can drag it downwards to cover multiple sentences or paragraphs if need be. Let up on the mouse button when you’ve reached the end of the text you want to copy.
If it is necessary to highlight more text than is visible on a single page, place the cursor at the beginning of the desire text, click once and let go, then scroll down to the end of the desired text, hold down the Shift key and click the mouse at the end point. All text between the two clicked points will highlight automatically.
Alternatives in highlighting are:
- A word: Double-click the word.
- A sentence of text: Treble-click a word in the sentence.
- Multiple lines of text Move the pointer to the left of the lines and then drag up or down. (Remember to keep the left mouse button down until you are at the end of the text to be highlighted.
- A block of text: Place the cursor at the beginning and then click at the end of the block while holding down the Shift key.
- Multiple blocks of text: Click and drag, hold down the Ctrl key while selecting extra blocks.
- Place the I beam at the beginning or the end of a word and hold the shift key down on the keyboard move to the left or right of the insertion point by moving the left and right arrows on the keyboard or the up and down arrows to move up and down.
- Complete document: CTRL+A or Edit > Select All.
To de-select any highlighted text click anywhere on the screen outside the selected area.
Now the required text is highlighted, copy by -
- Holding down the Ctrl key and at the same time click the C key or
- Right-clicking on the screen and from the menu drop down click on Copy or
- From menu at top of page > Edit > Copy
Windows has a feature called the Windows Clipboard. The clipboard gives Windows users the ability to store information in memory and then retrieve that information for later use. The copy and paste functions rely on the clipboard in order to work.
- The process of placing data into the clipboard is known as copying.
- The process of retrieving the data from that clipboard and placing it into another location is called pasting.
It is important to understand that the clipboard is used to contain the data that you want to paste into another location. If there is no information contained in the clipboard, then you will not be able to paste anything.
Any data that is stored in the clipboard via a copy command will stay there until it is overwritten by another copy command. When data from the clipboard is pasted, the data is not removed from the clipboard, and can be pasted over and over as many times as wish. The data in the clipboard will be erased, though, when you copy something else to the clipboard or shut down or restart your computer.
Paste means to place information from the Clipboard into another document, or the same document, by retrieving that information from the clipboard.
Simply move your cursor to the location where you would like the data to be pasted into your document and then choose one of the methods for pasting the data.
- Hold down the Control key and the V key at the same time
- Right-clicking on the document and from the menu drop down click on Paste.
- From the Edit menu > click on Paste.
After you use one of the above commands the data contained in the clip board will now be pasted into the document. This action can be repeated as many times as required until another word, block of text, or file is copied to the Clipboard.
It is also possible to use the same key combinations and commands on files and folder. Simply select a file(s) or folder(s) and copy it. Then you can select another location to paste it to.
Knowing how to copy and paste text and files from one location to another is a powerful tool, to move information around in your document or to take information from another document and paste it into another document. This includes the ability copy files and folders from one location and place them into another location.
Using the short cut keys of Ctrl plus C to copy and Ctrl plus V to paste adds to this valuable function on the computer.